Letter of Application: Job Example, Format & How-To Guide (2023)

Oh, come on! What is this? Another letter to get an interview?

That was your reaction to hearing a “letter of application” for the first time.

Am I wrong?

The list seems never to end: a cover letter, covering letter, motivation letter…

You’ll be happy to know that it’s the same thing.

And there’s more.

This guide will show you:

  • Job application sample better than 9 out of 10 others.
  • Workplan for how to write such a sample of an application letter for any position.
  • Why the correct application letter format gets you in front of the recruiter.

Did you know that our builder can take care of the formatting for you? No need to worry about margins and spacing: just add your text and watch the Zety builder arrange everything on the page just the way it should be. Here’s what your job application letter can look like:

Letter of Application: Job Example, Format & How-To Guide (1)

Use this cover letter template

You can take your pick from 20+ professional templates to make your letter of application not only formatted well but also look great!

Did you mean how to write a cover letter? No worries! Find our guides right below:

  • How to Write a Cover Letter
  • What Should a Cover Letter Include
  • What Does a Cover Letter Look Like
  • Format of a Cover Letter
  • Cover Letter Outline
  • How Long Should a Cover Letter Be
  • How to Address a Cover Letter
  • How to Start a Cover Letter
  • What Should a Cover Letter Say
  • How to End a Cover Letter

This letter of application template proves you’re second to none:

Letter of Application Example

[Your Name]

[Job Title]

[Mailing Address]

[Phone Number]

[Email Address]

[Place, Date]

(Video) JOB APPLICATION LETTER WRITING//JOB APPLICATION FORMAT.

[Hiring Manager Name]

[Job Title]

[Company Name]

[Mailing Address]

Dear [Hiring Manager Name],

I was thrilled to hear you opened a post for an event planner. As an office assistant in Staff, I single-handedly organized a year-end party for the entire office, deemed the most entertaining and successful event the employees had a chance to attend.

It came to my attention that my position as an office assistant may seem off-track for the post you are advertising, yet let me assure you it is not. Allow my achievements to speak for the qualities you are looking for in an event planner:

  • Multitasking.A one-person team successfully supervised the office’s administrative duties, from allocating contracts with vendors and suppliers to managing executives’ travel calendars to balancing the branding budget. Became a go-to person for when things need to be done.
  • Research.Pitched a new supplier profile offering better quality office supplies stock at a lower price. Reduced administrative costs by 6%.
  • Planning.Compiled and presented annual budget proposals to the management. 100% approvals so far.

The job of an event planner is not to arrange seats and tables. It is to create memories worth a lifetime. Together, we will organize events worth remembering.

Let’s schedule a meeting to discuss how my transferable skills could help your team.

Best Regards,

[Your Name], [Job Title]

PS—I will also be happy to tell you how my social media campaign for the local animal shelter’s community event boosted attendance by 20%. My methods were unconventional, and they sure worked!

Enclosure:

Resume

Send your job application letter with a job-winning resume for synergy. See our article: Resume Writing: Your Go-To Guide

What is a Letter of Application?

A letter of application is yet another name for a cover letter or job application letter. You submit it with your resume to apply for jobs. It’s a one-page letter intended to explain why you’re a perfect fit for the advertised position.

This is what a letter of application should include:

  1. Header with your name and contact details
  2. Hiring manager’s address
  3. Opening paragraph introducing yourself and your application
  4. Two body paragraphs explaining why you’re a great candidate and your motivation behind the application
  5. Closing paragraph with a call to action directed at the employer
  6. Your signature and attachments list

Now, here’s how you write an application letter:

How to Write an Application Letter?

Start from the beginning, which in this case is to—

1. Create an ATS-Friendly Job Application Letter Template

You need something to write on. But instead of grabbing paper, open a text editor and adjust the format of the letter page.

No splatters guaranteed!

See how to format your job application letter:

(Video) Write an Amazing Cover Letter: 3 Golden Rules (Template included)

Format of an Application Letter

  • Create enough spacing: 1–1.15 between lines, 1-inch margins, double space between paragraphs
  • Choose the font: Garamond, Helvetica, or Arial in 11–12 points in a font size
  • Align the content to the left
  • Pick the file format: PDF, unless the recruiter requested a Word file specifically
  • Name the file: JobTitle_YourName_ApplicationLetter.pdf, which in a real example would look like this, AdministrativeAssistant_OliviaRibush_ApplicationLetter.pdf

Disclaimer: The Applicant Tracking Software sees your application first, so if the software can’t parse it, the recruiter won’t even have a chance to read it.

By taking care of the layout, you ensure your letter of application passes the ATS scan and lands in the candidates list you’re targeting.

Plus, with clear formatting, you’re making it easy for the recruiter to read it and quickly pick out the best bits.

That’s it in terms of your letter’s technicalities.

Let’s move on to the job letter introduction.

2. Open Your Application Letter Right

Do you know why patterns appeal to so many people?

They’re consistent. Seamless.

To achieve a similar effect with your letter, mirror the design of your resume in the header section. That way, you’ll make your application more memorable and cohesive. (And simultaneously, you won’t risk making a mistake in your contact information.)

Later, a challenge awaits. Or not? It depends.

You’re about to address your hiring manager, and if they gave their name in the job ad, you’re lucky. But if they have not, then the hunt is on.

Look for it on the company’s LinkedIn page or website. You can even call the place and ask, yet get prepared to talk directly with that particular person.

It’s important because you don’t want to address the letter to whom it may concern. It’s heartless (and almost inhumane, as you’re not addressing a person).

To avoid that, in case you’ve searched through hills and valleys and found nada, write “Dear Hiring Manager” instead. But remember, it’s your last resort.

And now—

The opening.

There are several strategies you can use to start your letter. Among them are:

  • Boasting about your most significant yet relevant achievement
  • Expressing enthusiasm towards joining
  • Commenting on the recent company’s development.

There can be thousands of reasons why you’re applying for a job, so first and foremost, stay true to yourself and don’t look for inspiration elsewhere. If you’re having a hard time coming up with something, the above have proved successful many times.

See the below application letter sample to see what I mean by successful job letter introduction:

Application Letter Sample [First Paragraph]

Right

Jerome S. Quon

Event Planner

1800 Ryder Avenue

Seattle, WA 98101

425-286-5792

jeromesquon@email.com

Seatle, 02/10/2022

Donald Lavender

Event Manager

Evenue

4376 Hillcrest Drive

Seattle, WA 98161

Dear Donald,

I was thrilled to hear you opened a post for an event planner. As an office assistant in Staff, I single-handedly organized a year-end party for the entire office, deemed the most entertaining and successful event the employees had a chance to attend. (Even finance came.)

Wrong

I’ve been an office assistant for 5 years, so I have experience doing multiple things simultaneously. I have deep knowledge of planning and organizing because I manage my boss’s calendar. Plus, I…

Yikes!

The second one just won’t do. It’s the opposite of success.

(Video) How to Write a Cover Letter

Your opening paragraph needs to compel the reader, make them eager to carry on with your letter, not move it aside to the boring pile.

It’s important you remember there’s no “I” in “employers must be charmed by your paragraphs,” so drawing attention from the employer and their needs only asks for ignorance. Build your sentences without much use of the “I” pronoun, and you should end up just fine.

Now, I won’t let you think that the same rules apply to inexperienced candidates writing their application letters.

Employers look for your motivation to grow and learn instead of accomplishments. However, they’re indeed helpful in convincing them of your fit.

Why don’t you see for yourself that an inexperienced candidate with a proper attitude can create the same strong argument:

Job Application Letter Example for Candidates With No Experience

Right

When I heard you won the Washington Post’s Top Workplace Award, I knew the very moment that I wanted to work for you. It proves you invest in your people and envision nothing but growth. I would be thrilled to work for a company like yours that retains talent.

And that’s impressive!

ProTip: Make sure you don’t use your high school email address (olivia@amore.com) even if you had to create a new one only for this job application.

3. Show Off in the Middle

Now’s the time for the main dish.

It’s two-course.

In the first paragraph of the middle section, you should convince the reader that you’re perfectly qualified for the job. To do that, you can use your accomplishments and real-life examples of your skillset.

In the second paragraph, speak of your motivation and reasons for joining. You want to get your message across very clearly so that the employer believes you’re a good fit for each other.

Take a look at the below examples to see how to describe your achievements and experience in the middle section of your job application letter:

How to Write an Application Letter Sample [Middle]

Right

It came to my attention that my position as an office assistant may seem off-track for the post you are advertising, yet let me assure you it is not. Allow my achievements to speak for the qualities you are looking for in an event planner:

  • Multitasking.A one-person team successfully supervised the office’s administrative duties, from allocating contracts with vendors and suppliers to managing executives’ travel calendars to balancing the branding budget. Became a go-to person for when things need to be done.
  • Research.Pitched a new supplier profile offering better quality office supplies stock at a lower price. Reduced administrative costs by 6%.
  • Planning.Compiled and presented annual budget proposals to the management. 100% approvals so far.

The job of an event planner is not to arrange seats and tables. It is to create memories worth a lifetime. Together, we will organize events only worth remembering.

Wow…

Here’s how to go about it the right way:

  • Stick to the requirements listed in the job description. You want to target keywords mentioned explicitly to pass the screening process and the recruiter’s scrutiny later.
  • Write three to four bullet points, starting with a power word followed by an accomplishment statement.
  • Quantify your accomplishments to draw attention to the most important information. Numbers pop and evidence you had actual results at previous jobs.
  • Speak to the company’s mission or vision to build a connection.
  • Never, and I mean never, copy your resume into your letter of application. It’s better to elaborate on one or two of the accomplishments instead of copying and pasting the dry facts.

Now check out how you can impress recruiters in the middle paragraphs of the application letter if you don’t have much experience:

Application Letter Example for Candidates With No Experience [Middle]

Right

Growth is what matters to me. I’ve been graduating from schools with distinctions since the early years of my education. Not to mention, I’m right now doing a major in Event Management at the University of Washington, and I’m shortlisted for the Dean’s List.

Education has always been important to me, but so is helping others. Krissy’s Dog Shelter rejoiced when they found out that the fundraising I organized gathered them more than enough funds for the nasty winter to come.

It’s not so hard, is it?

Pressed for time or still not sure what to say? Good news: the Zety builder can also help you with your wording. Alongside matching job application letters and resume templates, it comes with drag & drop bullet points and other pre-written content to speed up your job application:

Letter of Application: Job Example, Format & How-To Guide (2)

Create my resume now

(Video) How to write a formal letter 📝 | All you need to know!

Just think: you could skip the boring parts and be ready to apply for your dream job in minutes!

4. Close Your Letter of Application With a CTA

The worst’s behind you.

Now it’s time to thank for consideration, time, and other clichés.

Exactly—clichés.

They’re not effective in job applications. Not really, no. So get rid of any voices in your head telling you to write “Thank you for considering my application” or “Looking forward to hearing from you.”

Make a move and ask the recruiter directly whether they’ll invite you for an interview.

See how to write a Call to Action in the job application closing paragraph:

Simple Job Application Letter [Ending]

Right

Let’s schedule a meeting to discuss how my transferable skills could help your team.

Best Regards,

Jerome Quon, Event Planner

PS—I will also be happy to tell you how my social media campaign for the local animal shelter’s community event boosted attendance by 20%. My methods were unconventional, and they sure worked!

Enclosure:

Resume

Wrong

Thank you for your time. I’d love to work for you.

Many thanks,

Jerome

See?

Not only does it make the recruiter feel obliged to reply, but you can also count on a quick response!

Plus, you created one more opportunity to sell yourself and your strengths that have the power to solve your employer’s problems. Well done!

To sign the letter, you can use “Best Regards” variations, such as “Kind Regards,” “With Kind Regards,” or “With Best Regards,” followed by your full name.

The postscript is totally optional. Still, you can use it to seal the deal by pitching a finisher-level accomplishment.

Key Takeaway

An application letter in a nutshell:

  • Format your letter of application to create structure and a clean layout.
  • Find the hiring manager’s name and use it in the address.
  • Use the relevant keywords throughout your application letter.
  • Build connection with the company by referring to the mission statement or values.
  • Finish with a call to action, and remember you have an option to add a postscript for a knock-out punch.
  • Sign the job application letter with a formal sentiment.

Thank you for reading my article!

Want more info on how to write a great letter of application? Wondering how your simple job application letter can get you noticed? Is there anything more you’d like to know about a job application letter?

Leave a comment. We’ll be happy to reply!

FAQs

What are the 5 basic parts of application letter? ›

Key Elements of a Cover Letter
  • Information about you.
  • Date.
  • Contact Person's Name, Title, Employer, and Address.
  • Salutation.
  • Opening Paragraph.
  • Middle Paragraph.
  • Second Middle Paragraph.
  • Contact Information and Closing.

What is the correct format of application letter? ›

Format and Page Margins: A letter of application should be single-spaced with a space between each paragraph. Use about 1" margins and align your text to the left, which is the standard alignment for most documents. Font: Use a traditional font such as Times New Roman, Arial, or Calibri.

How do I write an application letter for a job with no experience? ›

How to write a cover letter with no experience
  1. Carefully review the job posting and research the company's website. ...
  2. List your contact information at the top of the document. ...
  3. Greet the reader and introduce yourself. ...
  4. Explain your skills and achievements relevant to the position. ...
  5. Remind them why you're best for the position.

What 4 main points should be covered in a letter of application? ›

The Four Parts of a Cover Letter
  • Part 1: Address the Recruiter by Name.
  • Part 2: Address the Company's Needs.
  • Part 3: Tell the Recruiter Why You Want to Work Here.
  • Part 4: Tell Them How to Reach You.
  • Thank you.
2 Apr 2019

What are the 4 sections of a job application? ›

There are usually four parts of a job application:
  • Personal information.
  • Employment information, also called work history.
  • Education and training.
  • References.

What are the 3 sections of a letter of application? ›

A cover letter should be 3 paragraphs – Introduction, Sales Pitch and Conclusion.

What do you say when applying for a job? ›

Here are eight things you should always say (and mean) in an interview:
  1. You know the company really well. ...
  2. You have the experience to do the job. ...
  3. You work well with others. ...
  4. You are constantly seeking to learn. ...
  5. You are motivated. ...
  6. You are excited about this job. ...
  7. You have a plan. ...
  8. You want to build a career in the company.
15 May 2013

What to say when you don't have experience for a job examples? ›

A good response would be, “I don't have managerial experience, but I was allowed to take the lead on various projects where I delegated tasks to other co-workers and received specified results.

How do I professionally say I have no experience? ›

If you're asked a question about prior experience regarding something you've never done, the best way to answer isn't to say “No, I've never done that.” Or, “No, I don't have experience in that area.” The best way to handle the question is to say something along these lines: While I have not had any direct experience ...

What are 5 tips when filling out a job application? ›

How to complete a job application
  • Read over the job application. ...
  • Use a professional name and email address. ...
  • Follow the instructions. ...
  • Tailor your cover letter to the job. ...
  • Include keywords in your resume. ...
  • Check your responses for errors. ...
  • Track your applications when applying for multiple jobs. ...
  • Tidy your social media profiles.

What should not be included in an application letter? ›

15 Things You Shouldn't Include
  • Any Spelling or Grammar Errors. ...
  • The Wrong Company Name or the Wrong Name of the Contact Person. ...
  • Anything That Isn't True. ...
  • Paragraphs That Are Too Long. ...
  • Your Salary Requirements or Expectations. ...
  • Negative Comments About a Current or Past Employer. ...
  • Information Not Related to the Job.
5 Mar 2021

What are three tips to remember when completing an application? ›

Five Tips for Completing Job Applications
  • Use a professional email address. ...
  • Tailor your resume for the job. ...
  • Follow instructions. ...
  • Include keywords. ...
  • Proofread… and then proofread again.
6 Oct 2022

What are 5 formatting guidelines you should follow when developing a cover letter? ›

Here's everything you need to know:
  1. Pick a legible cover letter font, like Arial, Calibri, or Verdana, and keep it between 10 and 12 font-size points.
  2. Set margins to 1 inch on each side of the page.
  3. Adjust cover letter spacing: double spacing between paragraphs and 1–1.15 between lines.
  4. Left-align all contents.
15 Nov 2022

What are the 6 primary steps in the job application process? ›

  • Search for jobs in your field. ...
  • Research hiring companies. ...
  • Ready your resume for submission. ...
  • Decide if a cover letter is right for you. ...
  • Submit resume and online application. ...
  • Application follow-up.

Which are the two important parts of an application for job? ›

THE FOUR CORE PARTS OF A JOB APPLICATION
  • The candidate's educational background.
  • The candidate's work experience.
  • Competency-based questions.
  • A personal statement by the candidate.
5 Feb 2021

What are the parts of application? ›

Parts of an Application
  • The Application. The application itself is a starting point for applying to any health professional program. ...
  • Prerequisites. ...
  • Grade Point Average (GPA) ...
  • Admissions Tests. ...
  • Experience. ...
  • Personal Statements & Essays. ...
  • Letters of Recommendation. ...
  • Interviews.

What is application letter and its parts? ›

This is what a letter of application should include:

Opening paragraph introducing yourself and your application. Two body paragraphs explaining why you're a great candidate and your motivation behind the application. Closing paragraph with a call to action directed at the employer. Your signature and attachments list.

What are the 6 basic parts of a letter? ›

This letter contains six parts: the heading, the recipient's address, the salutation, the message, the closing, and the signature. Opening will discuss the heading, recipient's address, and salutation.

What are the basic parts of a letter? ›

Parts of a Business Letter
  • The Heading. The heading contains the return address with the date on the last line. ...
  • Recipient's Address. This is the address you are sending your letter to. ...
  • The Salutation. ...
  • The Body. ...
  • The Complimentary Close. ...
  • The Signature Line. ...
  • Enclosures.

What are some examples of applications? ›

Some types of applications include:
  • Word processors.
  • Database programs.
  • Web browsers.
  • Deployment tools.
  • Image editors.
  • Communication platforms.

What are the 10 examples of application? ›

10 Examples of Applications
  • Web. A web browser is an application and websites are content and services.
  • Apps. Apps are single function applications such as light weight tools for mobile devices.
  • Office Productivity. ...
  • Design & Creativity. ...
  • Software Development. ...
  • Management. ...
  • Workflow. ...
  • Decision Support.
30 May 2017

What are the five examples of application? ›

Examples of application software are Microsoft Word, spreadsheets, VLC media player, Firefox or Google Chrome, accounting applications, photo editor, mobile apps such as video games, Whatsapp, etc.

What are the 3 types of job application letter? ›

There are three main types of cover letters: the application cover letter, the prospecting cover letter, and the networking cover letter. Short emails (we call these “non-cover letter cover letters”) are also an effective and increasingly common way to introduce your resume.

How do you begin a letter? ›

Formal letters always have a greeting at the beginning of the written content as a cue that your message is about to begin. This is known as the salutation. Most salutations begin with “Dear” and then the name of the recipient. All salutations use title capitalization and end in a comma.

How do you start a formal letter? ›

Most formal letters will start with 'Dear' before the name of the person that you are writing to. You can choose to use first name and surname, or title and surname. However, if you don't know the name of the person you are writing to, you must use 'Dear Sir or Madam,'.

What is the beginning of a letter called? ›

Salutation. A salutation is a greeting that you use at the beginning of a letter or an email, to address the person you're writing to and to set the tone of the message.

What are the 7 types of letter? ›

If you haven't written this kind of letter before, take a look at samples to see what information to include.
  • Academic Recommendation Letters.
  • Character Reference Letters.
  • Personal Recommendation Letters.
  • Professional Letters.
  • Professional Recommendation Letters.
  • Recommendation Letters for Employment.
  • Reference Letters.
30 Nov 2021

What are the two types of letters? ›

In general there are two types of letters: formal, that are written to convey official business and information and informal, which are personal letters to communicate with friends and family.

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